Recon Clerk – Multifranchise Pinetown

Responsibilities

• Receive vehicles requiring reconditioning and ensure all relevant vehicle details are accurately recorded.
• Open and maintain vehicle reconditioning files and job cards.
• Capture vehicle information, inspection results, repair requirements and estimated costs on the relevant systems.
• Coordinate vehicles through the various reconditioning stages, including mechanical repairs, bodywork, fitment, detailing, valet and quality control.
• Obtain and process quotations from approved suppliers and service providers where required.
• Create and process purchase orders and invoices in accordance with company procedures.
• Monitor repair progress and follow up with technicians, workshops and external suppliers to ensure agreed deadlines are met.
• Communicate regularly with the Used Vehicle, Sales, Workshop and Parts departments regarding vehicle progress.
• Ensure outstanding work is identified and escalated promptly.
• Maintain accurate records of parts, repairs, labour and other reconditioning costs.
• Verify supplier invoices against approved work and purchase orders before submission for payment.
• Assist with monitoring reconditioning costs against approved budgets.
• Ensure vehicles receive the required inspections and quality checks before being released for sale or delivery.
• Always keep the vehicle status and reconditioning system up to date.
• Assist with arranging vehicle movements between dealerships, workshops, suppliers and other locations.
• Maintain an organised filing system for all vehicle-related documentation.
• Ensure company policies, procedures and internal controls are followed.
• Provide administrative support to the Reconditioning Manager or Used Vehicle Manager as required.